FCDL Comment:
DR1: The services requested on the FCC Form 471 are substantially different than those specified on the FCC Form 470/RFP. You are requesting a 100Mbps Ethernet Circuit from 205 Memorial Dr, Del Rio, TX to 108 Wagon Wheel Rd, Del Rio, TX; however, your RFP only posted for transport from Service Providers Point-Of Presence to the District Operations Center, 205 Memorial Drive, Del Rio, TX. You asked vendors to submit a quote for the circuit connecting a different location; however, this request was made after the due date of the RFP. Program rules require applicants to make a bona fide request for services by filing an FCC Form 470/RFP. The services requested on your FCC Form 470/RFP do not describe the applicant's planned service requirements requested on the FCC Form 471. This resulted in a competitive bidding process that was not fair and open. <><><><><> DR2: Documentation provided shows the vendor selection documentation was created after the winning bidder was determined. You provided correspondence dated 3/6/12 which indicates you were securing an agreement with Time Warner. Your vendor evaluation sheet used to score each of the proposals was dated on 3/7/12 after you already sent an email to Time Warner. Although you provided copies of emails documenting the evaluation of the proposals were initiated on 3/6/12 and a conference call between the school and the consultant to discuss the pricing was held on 3/6/12, the vendor evaluation score sheet submitted was dated 3/7/12. Although you were asked to provide documentation to resolve the discrepancy, you were unable to demonstrate that the evaluation was in fact done on 3/6/12 and not the following day as indicated by the documentation. The vendor evaluation should be completed and documented prior to the vendor selection and/or determining the winning bidder to award the contract. Because you were unable to demonstrate that the bid evaluation happened prior to the award of the bid, the FRN is denied.