FCDL Comment:
DR: Documentation provided during the Selective Review shows the vendor selection documentation provided was created after the winning bidder was determined. You provided correspondence dated March 6, 2012 which indicates your intent to secure an agreement with Time Warner. Your vendor evaluation sheet used to score each of the proposals was dated on March 7, 2012, after you already sent an email to Time Warner indicating your intent to secure an agreement. Although you provided copies of emails documenting that the evaluation of proposals was initiated on March 6, 2012, the vendor evaluation score sheet submitted was dated March 7, 2012. You were asked to provide documentation to resolve the discrepancy and in response you were unable to demonstrate that the evaluation was in fact done on March 6, 2012 and not the following day as indicated on the vendor evaluation documentation. The vendor evaluation should be completed and documented prior to the vendor selection and/or determining the winning bidder to award the contract. Because you were unable to demonstrate that the bid evaluation happened prior to the award of the bid, FRN 2458130 will be denied.